Meetings, Training, Seminars 

Renting a conference room or presentation room

A presentation or conference room should reflect the importance of the event being held. Bird Office will help you find a suitable conference room for your business events anywhere in France. The size of the event space must be adapted to the number of participants, so to the size of your party, not forgetting that business conferences and meetings generally cater for 10-200 people. The quality of delivery and the impact of the speaker on the public is probably the main factor determining whether a conference or a presentation in a room or amphitheatre will be successful or not. And ensuring such an impact is often dependent on many details that are totally independent from the delivery itself. Another issue of central importance is the equipment available in the conference room, including the availability of a video-projector, Wi-Fi. Especially important is audio quality for both your audience and your speaker. Indeed, the wrong equipment or a faulty connection may prove critical in the conducting of your presentation. Having a platform, a stage or a speech-stand can help make for a pleasant, efficient and optimal location for your speaker- who may especially appreciate being high above the ground facing his audience. This equipment and layout are often necessary for ensuring the success of any conference or presentation. Also think about the type of lighting as this can also be important for the quality of your presentations. It helps to captivate your audience.

A few key points!

A visual-audio projection system (video projector or projection screen) is now essential for any presentation worthy of the name, which is why almost all of the large capacity rooms now offer modern video projection systems. Don’t forget to check the availability of this type of equipment or ask for it when looking for a presentation room!

The public address/audio system available

Just as it is useful to be able to present your documents (PDF, PowerPoint, etc.) to your employees and your audience, it is also necessary for them to be able to make full advantage of your speech as well as the atmosphere you wish to create for your presentations. A quality audio system is therefore highly recommended, both in terms of the impact made by your speaker and its importance in allowing the audience to ask any questions.

Room configuration

The layout and organization of the room are key physical elements of your presentation or conference. The choice of layout includes factors such as the need to have enough room for people to circulate, allowing them to move around or leave their location without disrupting the event or the audience’s line of sight. Note that it is commonly recommended for a professional event to allow at least a 45cm separation between two rows of chairs and 60cm around the table.

Good room ventilation

Ensuring the right atmosphere for your conference obviously includes making sure you have the right air quality and ventilation. A poorly ventilated room can actually have a very negative impact on any business get-together as well as on the image of a person or an entire company, especially if the event is of a certain size or type. In addition to ensuring proper ventilation, a specific air flow system may be provided depending on the situation and the seasons.

Whatever the season, for the organization of your future conferences, meeting or presentations, don’t hesitate to consult our range of business venues and spaces, or to contact us for any queries! Bird Office is committed to helping you find a suitable conference room that will fulfil your expectations and needs.